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When & Where

• Wednesday, May 17th 2006, 18:30 - 22:00 (local time = CEST)
• Delft University of Technology, Aula Congress Centre (more pictures)
• Free entrance!

Who

• Joost van Baal (mail)
  Will be in Delft all week, and will possibly be too busy with the keysigning stuff.
  Will bring some Debian flyers.
• Guus Sliepen (mail 2)
  Is looking for transportation from Utrecht/Zeist.
  Will bring AMD64 laptop w/ webcams, possibly MIDI keyboard w/ stand. Has WiFi stuff.
• Arthur de Jong (mail)
  Lives in Delft; will be present for some part of the evening.
  May bring a laptop running testing/unstable.
• Paul Slootman (mail 2) and colleague
• Ard van Breemen (mail 2)
  Will come from Amsterdam by car. Will probably bring a Sun Ultra5.
• Jama Poulsen (mail)
  Will come from Eindhoven by train.
  Will bring a HP laptop, ethernet cables and small switch.
• Sjoerd Simons (mail)
  Will come from Eindhoven by train.
  Will bring a Powerbook running unstable, possibly some other stuff.
• Wilmer van der Gaast (mail)
  Will come from the neighborhood of Enschede by car (passenger).
• Anne Bezemer (mail)
  Will come from Papendrecht by car, maybe one or two free seats.
  Will bring: equipment for on-the-spot CD/DVD burning; 800x600 video projector plus (smallish) screen; assorted other stuff.
• David van Leeuwen (mail) likes the idea but isn't sure yet; no response on ping...
• [ Thijs Kinkhorst (mail) - canceled ]
• [ Miquel van Smoorenburg (mail) will be there, but just to say hello. ]

(Note: reasonable travel costs of booth personnel will be reimbursed.)

Coordination

Organization and coordination of things will be done on the debian-events-nl mailing list (more info) and using this page (that's http://www.opensourcepartners.nl/~costar/sane2006delft). Of course you can also mail me directly.

Location details

Delft University of Technology (The Netherlands) Aula Congress Centre; more info, more pictures.

The Aula Congress Centre is very well reachable by car and public transport; free parking space is at a short walk's distance. There is some short-term loading/unloading space right at the entrance, under the large overhanging structure.

Debian is supposed to have "one whole booth: one normal table and wall (about 2 sq-m)". "The exact size of the tables is not known yet." And the back wall actually isn't just any wall: "These walls have two parts, each 1 meter wide and 2 meters in height." More details may follow.
"It is permitted to sell T-shirts and similar small goods."

Entrance to the Free Software Bazaar and associated short talks and BoF sessions is free for all.
(Access to the "official" SANE tutorial and conference sessions is not free.)

Access time for visitors: 18:30 - 22:00 local time (CEST).
Access time for booth staff: 17:00 - 23:30
Booth personnel is kindly requested to stay until at least 22:30.

Internet connectivity: open, unsecured 802.11b/g WiFi network with SSID "SANE2006", more details.

During the evening, people from Source21 are taking interviews for their website.

TODO

Several things have to be done/made/organized (in no particular order):
• Sizable poster(s)
  Joey has none, Alex Schmehl didn't respond.
  So ordered new ones to be printed, including some to sell.
  (also see the general event materials page).
• Flyers
  Joost van Baal will bring a small pile (1 cm) of Debian flyers; not the latest, but still usable. More & newer are useful.
  Wouter Verhelst's stack is on its way to Anne Bezemer.
  See here; printing costs.
• Computers for demo purposes + monitors/speakers/network cards/cables etc.
  Possibly to run an installer demo
• Gateway WiFi to wired network
  Guus Sliepen will bring WiFi stuff.
• Stuff to sell
  We will have CD/DVD-burning capabilities.
  We have some simple Debian-logo posters (A0 format) to sell, as well as some nice Debian mugs.
• Stuff to show on video projector; long VGA cables to connect it

More?

Visitor profile

During the evening, "a few hundred visitors" are expected to visit more than 30 booths run by a wide variety of "free and open" communities. There are also numerous interesting short talks and BoF sessions.

Several distinct types of visitors can be expected:

1. Sysadmins etc. visiting the SANE conference: "System Administration and Network Engineering"; will probably already know about Linux in general;
2. Linux and Open Source enthousiasts from all over the Netherlands / EU;
3. Delft University students and personnel; will probably have limited knowledge of the "Open Source" concept.

Miscellaneous

• The official SANE2006 program booklet (.pdf, 3.8MB; local copy) contains almost exactly the same content as the website.
• Pictures of the previous conference, SANE 2004, including the Debian booth.